Minutes of the meeting held with DDG (PAF) and the
office bearers of BPAOEA on 04.04.2014 in the chamber of DDG (PAF), Dak Bhawan,
New Delhi
A meeting with the office bearers of BPAOEA was
held on 04.04.2014 to discuss agenda items furnished by the Association.
The following were present in the meeting:-
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OFFICIAL
SIDE
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STAFF SIDE
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Sri Rajnish Kumar Jenaw, DDG
(PAF)
Sri Sanjay Kumar, Director
(Budget & Admn)
Sri R S Rawat, ADG (PA Admn)
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Sri C M Pillai, President
Sri Sanjay Kumar Sinha, General
Secretary
Sri Shiva Kant Mishra, Secretary General,
BPEF
Sri S B P Khushwanshi, Asst. Gen. Secretary
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The points discussed and the action proposed during
the meeting is as follows:
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Old Items:
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Sl. No.
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Points raised by
the Union
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Reply to be
given
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1.
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This association
feels that the administration is not taking the vigorous approach in respect
of finalisation of RR of AAO CADRE. It
has been seen that instead of taking action as per finalized RR the PA Wing
is trying to choose optional method to fill up the vacant post Gazetted AAO
cadre instead of clearing queries made by DoP&T properly.
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The proposed RR
of AAO and AO cadres have been submitted to the Nodal Ministry on 28.07.11
for their approval. The matter is
under active pursuance with DoP&T.
(Action: PA-Admn III)
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2.
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Replacement of
ACP I and ACP II for erstwhile Group D cadre whose ACP were due between
01.-1.2006 to 01.09.2008.
FAQ along with note sheet of DoP&T
widely circulated to all PAOs is not being implemented properly.
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The
clarifications issued by PC Cell of Directorate vide letter dated 04.11.2013
has already been endorsed to all PAOs vide this office letter dated 23.12.2013. However, the matter relating to erstwhile
Group ‘B’ cadre of Postal Accounts Offices is under examination and necessary
clarifications will be issued shortly.
(Action: PA-Admn I)
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3.
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Grant of Grade
Pay of Rs. 4600/- to Senior Accountants – It has been learnt to this
association that some queries have been made by MoF in the matter such as:
(i) To submit the
background history parity/disparity of pay occurred in the cadre
(ii)
Proper concurrence/approval of competent
financial authority along with approval of MoC would be obtained.
This Association wants a specific meeting in the
matter for early redressal of the problem.
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The Association
will be asked to submit the detailed outlines for further processing of the
case.
(Action: PA-Admn I)
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4.
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Redressal of
problem arised in the office of the GM (PAF) Kolkata due to non-cooperative
and negative attitude of the administration
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After discussion
the item closed.
(Item closed)
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New Items:
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Sl. No.
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Points raised by the Union
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Reply to be given
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1
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Grant of 3%
increment and differences in grade pay to all senior accountants during
promotion to AAO cadre
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Financial upgradtion under MACP
and subsequent fixation are governed by the MACP rules. The instructions/orders are being issued by
DoP&T/PC Cell of the Directorate which are being followed.
(Item closed)
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2
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Cadre
restructuring in PAOs
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The matter has already been
initiated with seeking status of similar proposal from other Accounts
Organisations. The Association will be
asked to submit the detailed outlines with supporting documents for further
processing the case.
(Action: PA-Admn II)
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3
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a) RR for MTS cadre
in PAO
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The matter is under examination
(Action: PA-PACE)
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b) The GSR (E)
notified on 25th June related to amendment of the Circle PAOs
(SAs) RR 1988 through which entry of column 11 of the said RR for the letter
and word ‘six years’ has been replaced by the word ‘three years’ may be
enforced from the date the same was reversed vide notification 752 (E) dated
13.12.2006 so that the officials who were adversely affected should get their
promotions in SA cadre from retrospective date.
It is also requested that the benefit provided by
the PAO Delhi administration to its employees as per direction of Hon’ble CAT
may be extended to all similarly placed employees.
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The service condition of 6
years prescribed for promotion of JA to SA was reduced to 3 years by suitably
amending the RR vide Notification dated 25.06.09 published in the Gazette
dated 26.6.09. The revised provision
will always take effect from the date of publication of the notification in
the official Gazette. The CAT/Court
cases as and when arised are being defended on these lines only. The concession given by the PAO Delhi
cannot be extended to others since an error or a concession in the case of
some persons would not confer an entitlement on another and equality cannot
be achieved by perpetuating wrongs.
(Item closed)
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c) Pay protection
may be provided to the officials of PAOs transferred under Rule 38 as per
provision made in the rules and instructions issued by the Postal Directorate
thereon.
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The issue is subjudice and no
further action can be taken for the present till the outcome of the judgment
in the matter in litigation.
(Item closed)
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d) Adhoc Promotion
in AAO Cadre from Senior most Senior Accountant in PA wing Postal
Directorate, New Delhi-It has been learnt to this Association that in PA Wing
Postal Directorate, New Delhi, very senior Senior Accountants are ignored for
Adhoc Promotion in AAO Cadre due to lacuna in procedure adopted for this.
It is to mention that PA Wing of Postal Directorate
is not composed of only staff from PAO, Delhi but it is an all India entity
and staffs are derived from all PAO. Discrimination among staffs in allowing
opportunity will retard the moral of deprived staffs and as such hamper their
performance.
If PA Wing seniority among Sr Accountants working in
PA Wing Postal Directorate for any Adhoc Promotion/Local Officiating
arrangement will be made then anamoly stated above could be avoided. There is
no problem in preparation of Seniority List on local basis.
It is therefore urged upon you kindly to look into
the matter personally for amicable solution of the same.
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The existing arrangement is till
finalisation of RRs of AAO.
(Item closed)
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e)
Immunity from transfer to office
bearers of the Association- It has been come to the notice of this
Association that the office bearers of this Association in PAOs are
transferred without observing any norms as per rules and instructions issued
by Postal Directorate in this regard.
For Example; In PAO, Lucknow the Assistant Circle/Branch
Secretary, Sri Dharmanand Mishra has been transferred frequently by the
Administration which is irregular. Several such irregular transfers have been
made in other PAOs also.
As such it is urged upon you that the said transfers
should be stopped immediately and suitable instructions regarding transfer of
office bearers of the Association and allocation of work thereon may kindly
be specified and circulated to all PAOs.
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All PAOs will be asked to
follow strictly the instructions issued by the Department/Nodal Ministry in
this regard.
(Action: PA-Admn II)
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(f) Undue dilution in constituting IAI Party in PAOs – It
has been noticed that the IAI Party is not being constituted properly in
PAOs. In some PAOs only one Sr. Accountant/AAO were deputed to IAI Party
whereas some IAI Parties move without Accounts Officer. Thus the IAI Party is
being diluted which is irregular and it creates a lot of problems to perform
the duties as per Questioners along with the work allocated to the officials
deputed in IAI Party. It is also to
mention that the employees of PAOs are being implicated as co offender and
subsidiary offender in different fraud cases occurred in post offices for no
fault of them.
As such it is urged upon you to issue necessary
instructions in this regard to all PAOs to constitute the IAI Party as per
norms properly.
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As per the revised
questionnaire for the Internal Audit of Postal Field Units 2010, the
composition of the Internal Audit Party for the inspection of field units
would be as under:
SAO/AO: 1
AAO :
2
SA/JA :
2
All the Postal Accounts Offices
have been already instructed to employ the revised questionnaire vide this
office letter No. 4-1/2009-PA (IA)/2900 to 2919 dt. 27.08.2010. As such
instructions already exist for the composition of the IA party which includes
one SAO/AO and two AAOS. However, the
above instructions will be reiterated to ensure that the order issued by this
office about the composition of Internal Audit Party is followed by the
Postal Accounts Offices.
(Action: PA-Internal Audit)
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(g)
Facilities to the Office Bearers of the Association on visit to Circle PAOs
for meeting/membership Drive- It has been observed that during the visit to
Circle PAOs for meetings/membership drive by the office bearers of BPAOEA,
they were restricted to meet the employees of PAOs by leader of sister
organization which is highly objectionable. This Association is of the view
that no injustice should be done to any organization during the course of
visiting in PAOs for the said purpose. The local administration should take
care of it.
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Instructions will be issued to
all PAOs on the subject.
(Action: PA-Admn II)
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The meeting
ended with vote of thanks to the Chair.
(R.S. Rawat)
Assistant Director General (PA-Admn)
No. 202 (4)/2014/PA Admn II/ Dated April 2014
Copy forwarded for information
and necessary action to:
1.
PPS to Member (Finance)/Advisor (Finance), Telecom Commission.
2.
PS to DDG (PAF)/Director (B&A)
3.
General Secretary, BPAOEA
4.
Office copy & Spare
Assistant
Director General (PA-Admn)
